July 27, 2021 Minutes

Council of Department Chairs

In attendance: Curtis Bennett, Margaret Karteron, Henry Wu, Maryanne Horton, Chris Brazier, Andreas Bill, Dessie Underwood, Rick Behl, Kris Slowinski, Will Murray, Babette Benken, Allie Puz, Jim Kisiel, Valerie Bagley, John de la Cuesta, Chris Frost, Lijuan Li, Lora Stevens.

 

NOTE: THESE MINUTES REFLECT DISCUSSIONS THAT HAPPENED ON THE DATE OF THESE MINUTES.  DUE TO THE COVID-19 SITUATION, THINGS ARE RAPIDLY CHANGING.  FOR OFFICIAL POLICY PLEASE WAIT FOR DOCUMENTS FROM THE APPROPRIATE OFFICES.   

 

  1. Approve Agenda (10:00)
  2. Approve Minutes from June 29
  3. Announcements
    1. ASM
      1. Refer to allocation rank number for HEERF requests.
      2. All department chair payments have been submitted to Faculty Affairs; should be paid within 2 to 3 weeks but could be delayed.
        1. Other additional employment will not be processed until into the Fall semester.
      3. Fall Appointment
        1. Full-time lecturers must be assigned 15 wtu.
      4. Payroll Sign In
        1. Federal government gave us remote sign-in authority until August 31st; unsure if they will continue to extend it.
        2. We encourage everyone to sign in in person whenever possible to avoid a double workload for payroll.
    2. Operations Update
      1. N/A
  4. Associate Deans
    1. Academic Programs
      1. SOAR and ALEKS placement complications.
  5. Repopulation
    1. 3 Staff Repopulation Possibilities:
      1. Keep things as they are.
      2. Work schedules around operational needs.
      3. 3 days on campus, 2 days remote like other colleges on campus.
    2. Considerations:
      1. Favoring a transitional period.
      2. Departmental/operational needs.
      3. Digital vs. hard copy paperwork moving forward.
      4. In-person vs. virtual office hours
        1. If a class is in-person, at least part of office hours should also be in person and vice versa.
      5. Safety perspective
        1. The Safety Office is prepared according to the latest public health office, county, state, OSHA, and Federal requirements.
        2. Chairs please send the number of face shields with drapes that they’ll need for on-campus teachers to the Safety Office.
      6. Per the Governor: All state employees will be required to provide proof of vaccination or be tested multiple times per week.
      7. Proposal: Recommended statement in the syllabi language about vaccination for students who will be on campus and first day of class PPT slide.
    3. Proposed Staff Repopulation
      1. Transitional period beginning on August 2, 2021.
      2. Focus on operational needs by departments.
      3. Chairs will send departmental operational plans to the Dean by Thursday 8/28/21 so the college is aware.
        1. If possible, please list staff member schedules.
      4. All employees must follow relevant guidelines from OSHA, state, county, and federal offices.
  6. New Business
    1. IT Security as we Repopulate
      1. Devices are coming back to campus and employees will likely see more security measures in the near future.
      2. Desktops coming back to campus may need more attention than laptops.
        1. Send email to David with a list of desktops returning to campus; the IT team will need to “triage” these machines for security reasons.
      3. Advise your team to pay attention to the IT security notices that are sent out.

 

 

Upcoming Dates:

August 12 – Chairs’ Retreat
August 17 – First Day of Semester
August 20 – Convocation
August 23 – Fall Classes Start
 

Meeting Minutes were APPROVED on Tuesday, August 10, 2021

*Note: This reflects discussion on the date of the CDC meeting about policies, not actual policy. Faculty and staff should wait for official communication on each subject before acting.