June 29, 2021 Minutes

Council of Department Chairs

In attendance: Curtis Bennett, Barbara Taylor, Margaret Karteron, Henry Wu, Maryanne Horton, Chris Brazier, Andreas Bill, Dessie Underwood, Rick Behl, Kris Slowinski, Will Murray, Babette Benken, Allie Puz, Lisa Martin, Carole Duffis, Vanessa Hernandez, Lijuan Li.

 

NOTE: THESE MINUTES REFLECT DISCUSSIONS THAT HAPPENED ON THE DATE OF THESE MINUTES.  DUE TO THE COVID-19 SITUATION, THINGS ARE RAPIDLY CHANGING.  FOR OFFICIAL POLICY PLEASE WAIT FOR DOCUMENTS FROM THE APPROPRIATE OFFICES.   

 

  1. Approve agenda (10:00)
  2. Approve minutes from May 18
  3. Announcements
    1. ASM
      1. Staff Evaluation drafts are due by July 30, 2021.
      2. Reminder to purchase parking permits for return to campus.
      3. No news yet on SEF allocation.
    2. Operations Update
      1. Commencement was a huge success.
        1. CNSM had the largest faculty turnout.
        2. Working to get award recipient certificates out over the next few weeks. Please direct recipient questions to Margaret or Lane.
      2. Scholarships are wrapping up.
        1. All scholarships are being processed and will not have schedule implications.
        2. .jpg signatures
      3. RTP
        1. All decisions are posted to InterFolio. Drect any questions to Margaret.
      4. Elections
        1. Need a nomination from Science Ed, or replacement candidate, for Fall semester RTP committee.
      5. Hoping for a face-to-face College Convocation for the Fall semester.
  4. Associate Deans
    1. Academic Programs (Time Certain 10:30, Vanessa Hernandez, Carole Duffis)
      1. SOAR & Registration
        1. First round of freshmen registration is at around 136
          1. 90% are enrolled in at least 1 unit for the Fall
          2. 80% are enrolled in 12 unites for the Fall
        2. July 16 is the deadline for ALEKS for both math and chemistry.
        3. July 22 & 23: Transfer Registration Days
        4. July 26 – August 3: Freshmen Registration Days
        5. August 6: Tentative Make-Up Registration Day
      2. Other Updates
        1. Course recommendation spreadsheet report by July 9 (tentative).
          1. Total transfers: 348
            1. 219 records completed
            2. 129 pending
        2. Need to increase seats in BIOL 212, BIOL 260, CHEM 251, CHEM 271A
    2. Research
      1. Reminder that if anyone wants to use their office for work, we must still use the office request system through SSO.
  5. Repopulation
    1. Following current CalOSHA standards:
      1. Pre-screen requirement was not removed for employers. Employees must still fill out the pre-screen requirement when coming to campus.
      2. Office hours for Fall semester still pending.
  6. HEERF Funding
    1. Spending Window and Reminders
      1. If we are paying additional employment this summer or any projects can be finished in July, tell Henry by July 20 so that we can process that payment.
      2. Unsure of FERP benefits at this point.
      3. Total allocation went up by almost $200,000.
      4. May 2022 is the spending deadline.
    2. New Allocation Discussion
      1. Department Chair Support
        1. Likely to be used to give $5,000 summer stipend and a smaller stipend in the Fall for all of the additional work done by chairs.
        2. Roughly $10,000 (chair fraction is 1; roughly $6,000 if the chair fraction is less) funding for associate chair.
      2. Faculty Grading Assistance
      3. Professional Development Around Research
        1. Written for assigned time or RSCA for faculty
    3. Equipment Repair Question
      1. Proposal: Use the Professional Development Around Research funds for fixing equipment that did not get funded.
        1. Get estimates for equipment replacement or repair to Barbara as soon as possible.
        2. Remember that equipment damage must be COVID related.
      2. Discussion: Technical (HyFlex) Classroom Funds
        1. May have difficulty getting to all 15 classrooms in the allotted time period; will prioritize highest needs for each department.
        2. Some money may be left on the table due to time constraints, college plans to ask if we can move leftover money from classroom conversion to equipment repair.
        3. Review the request categorizations in your departments.
  7. New Business
    1. Staff return-to-work date pending.

 

Upcoming Dates:

August 12: Chairs’ Retreat
August 17: First Day of Fall Semester
August 20: Convocation
August 23: Fall Classes Start

Meeting Minutes were APPROVED on Tuesday, July 27, 2021

*Note: This reflects discussion on the date of the CDC meeting about policies, not actual policy. Faculty and staff should wait for official communication on each subject before acting.