Environmental Health & Safety
| Record Identifier | Record Title | Custodian of Records | Retention Source Authority | Retention Period |
|---|---|---|---|---|
|
3.1 |
Hazardous Materials Shipping Papers - Shipper requirements |
Director, Environmental Health & Safety |
49 CFR §§ 172.201(e), 174.24, 176.24, 177.817(f) |
2 years after the material is accepted by the initial carrier |
|
3.2 |
Hazardous Materials Shipping Papers - Receiver requirements |
Director, Environmental Health & Safety |
49 CFR §§ 172.201(e), 174.24, 176.24, 177.817(f) |
1 year |
|
3.3 |
Hazardous Waste Shipping papers |
Director, Environmental Health & Safety |
49 CFR §§ 172.201(e), 174.24, 176.24, 177.817(f) |
3 years per 22 CCR 66262.40(9), 66264.71 (b) (6) (CSUF) |
|
3.4 |
Hazardous Waste Facility Inspections |
Director, Environmental Health & Safety |
22 CCR 66364.15 (d) (CSUF) |
3 years |
|
3.5 |
Hazardous Waste Manifests |
Director, Environmental Health & Safety |
CCR Title 22 § 66262.40(a) and 66264.71(b)(6) |
3 Years |
|
3.6 |
Medical Waste Generator Records - Small Quantity Generators |
Director, Environmental Health & Safety |
CA HSC 117975 |
2 years |
|
3.7 |
Medical Waste Generator Records - Large Quantity Generators |
Director, Environmental Health & Safety |
CA HSC 117975 |
3 years |
|
3.8 |
Environmental Remediation Records |
Director, Environmental Health & Safety |
40 CFR, CCR Title 22, 23, 25, 27 (CSUF) |
10 Years |
|
3.9 |
IH Equipment Records: purchase, repair, and calibration |
Director, Environmental Health & Safety |
CSU Best Practice |
Purchase and Repair Records Duration of Equipment. Calibration Records - Permanent |
|
3.10 |
Exposure Monitoring Data |
Director, Environmental Health & Safety |
CCR Title 8 §3204 (b)(2)& (d)(1)(b) |
Permanent |
|
3.11 |
Medical Monitoring, such as those required for the hearing conservation program, respiratory protection, and asbestos and lead specific requirements. Typically comes as a confirmation/permission from a doctor. |
Director, Environmental Health & Safety |
CCR Title 8 §3204 (d)(1)(a) |
30 years after the separation of the employee |
|
3.12 |
Personal Exposure Monitoring (Associated with employee exposure to toxic substances or harmful physical agents). These records are partof 3.11 records. |
Director, Environmental Health & Safety |
CCR Title 8 §3204 (d)(1)(b) |
30 years after the separation of the employee |
|
3.13 |
Radiation & Dosimetry Exposure Reports. Typically comes as a confirmation/permission from a doctor. |
Director, Environmental Health & Safety |
10 CFR 20.2106 |
30 years after the separation of the employee |
|
3.14 |
Radioactive Material historical inventories; storage and use locations |
Director, Environmental Health & Safety |
17 CCR 30293 |
Originals 3 Years after the transfer or disposal of the radioactive source |
|
3.15 |
Radioactive Material License and Amendments |
Director, Environmental Health & Safety |
17 CCR 30194 |
Originals 30 Days after expiration. We keep these records permanently |
|
3.16 |
Radioactive Material, Laser, and Controlled Substance Use Authorizations |
Director, Environmental Health & Safety |
CSUF APM 527, 526; ANSI Z 136.1 |
Permanent |
|
3.17 |
Agency Inspection Records OSHA, Fire department, State Fire Marshall, City of LB, AQMD |
Director, Environmental Health & Safety |
40 CFR, CCR Title 22, 23, 25, 27 (CSUF) |
3-5 years - dependent upon the agency |
|
3.18 |
Confined Space Entry Permits |
Director, Environmental Health & Safety |
CCR Title 8 §5157(e)(6) |
1 year |
|
3.19 |
Pesticide Monthly Use Reports |
Director, Environmental Health & Safety |
CCR Title 3 §6624 (f) |
2 years |
|
3.20 |
CPR Training Records |
Director, Environmental Health & Safety |
CSU Best Practice |
1 year |
|
3.21 |
Defensive Driver Training |
Chief of Police |
SAM MM07-05 CSU Use of University and Private Vehicles Policy Guidelines pp4-5 |
4 years |
|
3.22 |
First Aid training records |
Director, Environmental Health & Safety |
29 CFR 1910.1030 |
3 years |
|
3.23 |
Hazardous waste training records |
Director, Environmental Health & Safety |
CCR Title 22 §66264.16 (e) |
As long as employee remains at the facility or for three years following departure. |
|
3.24 |
Employee training records, excluding hazardous waste training records |
Director, Environmental Health & Safety |
CCR Title 8 |
3 years |
|
3.25 |
Student training records |
Director, Environmental Health & Safety |
CSU Best Practice |
3 years |
|
3.26 |
Injury Reports (OSHA 300, 301, 300A) |
Director, Environmental Health & Safety |
CCR Title 8 §14300.33(a) |
5 years following the end of the calendar year the records cover |
|
3.27 |
Injury Reports reported to Police |
Director, Environmental Health & Safety |
CSU Best Practice |
7 years |
|
3.28 |
Air Pollution Control District requirements |
Director, Environmental Health & Safety |
Local APCD rules - citation numbers are dependent on the district |
5 years |
|
3.29 |
Respirator Fit Test Records |
Director, Environmental Health & Safety |
CCR Title 8 §5144(m)(2)(B) |
Until next fit test is administered. Fit tests are required annually. |
|
3.30 |
Employee Tenant Asbestos Notifications (annual notification) |
Director, Environmental Health & Safety |
CCR Title 8 §1529(n)(6) |
As Long as the Asbestos Containing Material (ACM) is in the building |
|
3.31 |
Water quality data under Sanitary Sewer Permit |
Director, Environmental Health & Safety |
Non-industrial wastewater discharge permit issued by city |
3 years |
|
3.32 |
Water quality data under Regional Water Quality Control Board Orders |
Director, Environmental Health & Safety |
Waste Discharge Order No. R3-2003-035 |
Not Specified |
|
3.33 |
Hazardous Waste Exception Report. Per BBS 3/17/14, no records of this kind at CSULB |
Director, Environmental Health & Safety |
Title 22, CCR § 66262.40(b) |
3 years |
|
3.34 |
Biennial Report |
Director, Environmental Health & Safety |
Title 22, CCR § 66262.40(b) |
3 years |
|
3.35 |
Laboratory analysis results for hazardous waste determinations |
Director, Environmental Health & Safety |
Title 22, CCR § 66262.40(c) |
3 years |
|
3.36 |
Employee "pull" notices (DMV Reports) |
Director, Environmental Health & Safety |
CVC 1808.1 (CSUF) |
4 years |
|
3.37 |
Regulatory Agency required plans |
Director, Environmental Health & Safety |
40 CFR, CCR Title 22, 23, 25, 27 (CSUF) |
3 years |
|
3.38 |
Regulatory Agency permits |
Director, Environmental Health & Safety |
Title 25: 40510 & 44344; Title 22, 23, 27 (CSUF) |
3 years |
|
3.39 |
IIPP periodic inspection records |
Director, Environmental Health & Safety |
CCR, Title 8, 3202 (b)(1) |
1 year |
|
3.40 |
Asbestos survey records |
Director, Environmental Health & Safety |
40 CFR, Part 763 |
Life of the building |
|
3.41 |
Lead inspection/risk assessment records |
Director, Environmental Health & Safety |
CCR, Title 17, 36000 (b) |
Required: 3 years Recommended: Life of the building. |
Notes:
Italic text Indicates CSU Long Beach campus specific modifications to this schedule.
* Typical documents may include a variation of standard State forms.
1Please refer to Coded Memorandum HR 2007-11 (https://www.calstate.edu/HRAdm/pdf2007/HR2007-11.pdf) for further information regarding the "Internet Applicant Rule." CSU's Record Retention policy of 3 or 5 years, depending upon the type of separation, exceeds the 2-year period required by the Office of Federal Contract Compliance Programs (OFCCP) regulations. Accordingly, these records should be retained pursuant to CSU's Record Retention policy.
