Required Forms and Agreements for Student System Access
This page is for CSULB Faculty and Staff that are prospective student administration system users ONLY.
(Last Updated January 2024)
Access to the Student Administration system is available to CSULB staff and faculty to support official university business. Users may request administrative access to the student system by reviewing and completing a few forms. These forms are essential to ensure we understand your access needs and to insure that you understand your responsibilities as a user of the system.
- PeopleSoft Student Administration System Security Authorization: This form documents your request for access, as well as the authorizing signatures for the access. Be sure to include your Campus ID number (also known as your EmplID number). If you do not know your Campus ID number, you can retrieve it from your campus ID card or by contacting your department timekeeper or payroll coordinator. On the form, below “Job Requirements/Need for Access”, please provide a brief description of your access needs under each module, based on your official University job duties. It is also acceptable to list your ‘official job function or duties’ under this area such as “Faculty Major Advisor”, “Department Scheduler”, or “issue class permissions”. We will contact you if we do not understand your access needs.
- Student Administration Confidentiality/Security Agreement: Given the sensitive and confidential nature of the data in the Student Administration (SA) System, it is essential that you clearly understand your responsibilities. Please carefully review this agreement. You must sign this agreement and secure the signature of the appropriate witness (Supervisor, Department Chair, or HEERA Manager). It is essential that everyone carefully follow these guidelines to ensure the confidentiality of our employee and student data.
- CSULB Student Records Procedures: Students’ right to privacy and access regarding their educational records are articulated in the Family Educational Rights and Privacy Act of 1974 (FERPA), commonly known as the Buckley Amendment. Violation of this act compromises students’ rights and places the University at risk. This document outlines these requirements and our campus policy for compliance. Please carefully review this document and follow the campus guidelines. By signing the Student Administration Confidentiality/Security Agreement (#2 above), you affirm that you have read this document and will abide by it.
These forms are available within the campus single sign-on service (SSO) when clicking on the “MyBeach" button and going to the Forms menu at the top of the page and selecting “Enrollment Services” within the Quick Link menu.
Eligible staff should review and sign the PeopleSoft Student Administration System Security Authorization form and the Student Administration Confidentiality/Security Agreement via DocuSign.
