Booking Information

The various spaces within the Anna W. Ngai Alumni Center may be rented for events Monday - Friday, between the hours of 8 AM – 8 PM. Reservations are booked in four (4) and eight (8) hour time blocks, including set up and tear down. 

• Half Day Rentals are 4 hours or less. 
• Full Day Rentals are over 4 hours. 
• All events must conclude by 8 PM. 
• The building must be cleaned and vacated by 9 PM.

• Internal events may be booked up to one year in advance of the event date. 
• All internal and Registered Student Organizations (RSOs) events must be booked a minimum of 14 days in advance.   
• Bookings will be confirmed via email. The Alumni Center coordinator will send a follow-up form to include your event-specific details including questions about parking, catering, equipment, etc. 
• There is a 3-day courtesy hold for all bookings. The event contact will be notified when the hold is being released.
• At this time the Ngai Alumni is no longer available to external groups. 

• Event rental spaces must be used for the purpose agreed upon when making the reservation. 
• The Alumni Center welcomes Guide or Assistance animals utilized by guests with disabilities in accordance with ADA regulations. All other animals are prohibited at the Alumni Center facilities. 
• CSULB is a tobacco-free campus. No smoking or vaping is allowed, and this applies to events taking place indoors or outdoors at the Anna W. Ngai Alumni Center. 
• No balloons are allowed inside the building. Balloons are allowed in front of the building and in the Molina Plaza (outdoor courtyard) 
• No glitter is allowed inside or out. 
• No signage, banners, messages, or other materials can be posted, displayed, or distributed without the prior consent of the Alumni Center staff. 
• Nails, staples, or tape may not be used to affix anything to walls, floors, or windows. 
• There is no storage available. 
• The size of the group and the type of function must conform to regulations as set forth by the CSULB office of Environment, Health, and Safety. 
• Set up/Clean Up requires a minimum of an hour at each end. This time must be included in the required rental time. Please allow additional time for large-scale events. 
• Tech – Must have discussed the tech required at least 5 days in advance and have a plan in place for any additional media (music streaming, static image for tv, etc.) 
• After the event, the Alumni Center facilities must be returned to the same condition in which they were found. A map will be provided for your reference. Cleanup and removal of all materials and decorations brought into the Alumni Center is the client's responsibility. 
• Catering leftovers must be cleared out completely from the center before the organizer leaves. We do not provide takeout containers. You might be able to request from caterer in advance. 
• All grilling and use of portable grills is prohibited. 
• At the end of the event, the client must remove all equipment and décor from the Alumni Center. All trash must be placed into the trash and recyclable receptacles provided. 
• The Alumni Center will not be responsible for any items remaining on the premises. 
• All equipment brought into the Anna W. Ngai Alumni Center is the reserving entity's responsibility.  
• A post-event walk-through is required and must be completed by Alumni Center staff on duty and the client or caterer before departing premises. 
• Any sound amplification must be kept at a courteous level and be in accordance with all University sound policies. All music and amplified sound at the Alumni Center must be discontinued by 10 p.m. 
• The Alumni Center must be fully cleaned and locked by 10 p.m. – with all participants vacated. 

Venue Tours

A venue tour is designed to give you a quick overview of the property, which happens early in the planning process. To request a tour, please email us at: ngaialumnicenter@csulb.edu or call 562.985.7159. The Anna W. Ngai Alumni Center business hours is open Monday-Friday, from 8 AM to 5 PM. A venue tour must be scheduled in advance.  

Site Visits

A site visit is a scheduled appointment that takes place after you have booked the venue to begin fine-tuning the details of the day. Site visits are an essential component of putting together a successful event.  

• All site visits must be scheduled with the venue coordinator in advance. NO WALK-INS. 
• Site visits are required for first-time clients. 
• Site visits must be scheduled in advance and are available when there are no other events in progress. 

Once your reservation has been confirmed, you are allowed one additional scheduled site visit to review the logistical details for your event. This includes a thorough review of how to operate the existing technical equipment. Additionally, it is during this scheduled site visit those other details related to catering, parking, the renting of extra furniture, and overall planning would be discussed. 

Catering is provided through an approved vendor list on the Hospitality Services List of Pre-Approved Caterers with whom we have negotiated contracts and insurance. For the most up to date list of pre-approved caterers, please visit Food Service (Hospitality) - Pre-ApprovedCaterers and Food Trucks | California State University Long Beach (csulb.edu) 

• All events must use a university approved vendor to cater your event. Linens are not provided and can be rented through your caterer. 
• If alcohol is being served, you must fill out an Alcoholic Beverage Clearance Request Form and have it approved prior to the event. 

Vendors Not on Pre-Approved Catering List

If the pre-approved vendors do not meet your food and beverage needs, it is possible to bring in an outside caterer for your event by obtaining the proper prior approval from Risk Management. A certificate of liability insurance (CLI) must be provided by any vendor not on the approved caterers list found at the link above. There have been times that permission has been granted for special menus, please contact the Alumni Center staff to learn more.  

Beverages

No alcohol may be brought to, consumed at, or distributed at the Alumni Center facility without a signed and approved Alcoholic Beverage Clearance Form. This form must be submitted to the Alumni Center staff and is due 10 days before the event. No exceptions.

Alcohol Policy

• Alcohol beverages must be served by a licensed, professional bartender. A list of vendors may be provided. 
• An Alcoholic Beverage Clearance Request Form (ABC) must be submitted and approved before the event date. 
• No alcoholic beverages will be served to anyone under 21. Any entity making a reservation will need to provide written confirmation that IDs will be checked. 
• Alcoholic beverages cannot be consumed or removed from the premises. 

A CSULB parking permit is always required to park on campus including the Anna W. Ngai Alumni Center. Guests attending an event may pay to park on the day of the event by purchasing a daily parking permit from a permit machine located in campus parking lots Our campus uses License Plate Recognition (LPR). Please have your license plate information ready when purchasing your permit.

Additionally, special arrangements may be made for parking fees to be paid in advance. If you are hosting an event at the Anna W. Ngai Alumni Center and would like to pre-pay for your guests, please request this from the alumni center coordinator assisting with your event. Arranged parking must be submitted to Parking and Transportation Services at least 10 days before the event date. A Rush Fee will be assessed for parking requests submitted less than this requirement.

• Parking is enforced 24 hours a day, 7 days a week, including holidays.
• Parking permits may be purchased for your event upon request.
• The current daily permit rate is $15 per vehicle.
• Discounted parking is $10 per vehicle for events with a start time of after 5:30 p.m.
• The current All-Day Weekend rate is $10 per vehicle.