Copier Program (Paper and Copier)

The Departmental Copier Program is a service provider for the campus community. The Copier Chargeback (CRG) Form (PDF) and Paper Chargeback (CPP) Form (PDF) are separate programs offered by the provider. See links for service provider instructions.

No, the chargeback process is used for transactions. The departmental copier program has the final Authority on copier purchases as stated in the scope of responsibility. The purchasing of copy machines or copier paper is not permitted outside of this service provider.

Submit a request to the copier program or paper program, or refer to Requesting Copy Machines for more info. If you are solely interested in purchasing copy paper,submit a Supply & Non-Program Paper Order Form (PDF).

Administrative Guidelines Related to this Purchase?

All requests for Multi-Functional Printers (MFP)-copier machines must be submitted to the Department Copier Program (DCP) Office for review and disposition. Departments are not authorized to purchase this equipment outside of the DCP approval. DCP reviews all University requests to lease or purchase copying equipment (regardless of funding source) and has the final authority on such requests.

By accepting a contract with the CSU, Contractors must certify they are neither nor its principals or its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in transactions by any federal department or agency (2 Code Federal Regulations[CFR] 180.220, in accordance with the Office of Management and Budget guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989 Comp., p. 235).

For contracts using both, CSU and federally awarded funds, a debarment check must be completed prior to issuing any procurement contracts of goods or services that are $25,000.00 or greater.

Risk Management Review Required?

No

Chargebacks are paid through campus consolidated invoicing. Service providers obtain Speedcharts (PDF) and pre-approval at initial setup and do not require additional documentation each month.

Campus Provider: Departmental Copier Program

When viewing chargeback entries in Data Warehouse (DWH), CRG is the three-letter prefix in the Journal ID field to signify a Copier purchase and CPP is the paper chargeback identifier.

GL Account(s) Used

  • 660003 - Supplies and Services (for paper chargeback)
  • 660930 - Copier Program (for copier chargeback)

Refer to your Division/College/Department for additional policies and procedures.