Skip to Local Navigation
Skip to Content
California State University, Long Beach
CMS: Common Management System

FAQ

  1. What is PeopleSoft?
  2. What is the Common Management System (CMS) project?
  3. What is a Campus ID and where can I get mine?
  4. How do I get access to the Student Administration system?
  5. How do I register for training?
  6. Where are the training rooms located?
  7. What is the web address of the Student Administration system?
  8. I've recently changed positions at the university and need new/different access to the system, what do I need to do?
  9. I am a campus employee who wasn't assigned a Campus ID but I need access to the Student Administration system, what do I need to do?
  10. Who do I contact if I forgot my password?
  11. Where can I find up-to-date business process guides?

What is PeopleSoft?

PeopleSoft is the vendor that produces the Internet based software being implemented across all 23 CSU campuses as the main system of record for Human Resources, Finance and Student Administration. For more information about this leading software vendor, visit the PeopleSoft site. Back to top


What is the Common Management System (CMS) project?

CMS represents a collaborative approach by all 23 CSU campuses to develop a common application software system, which we anticipate will also facilitate more effective and efficient business practices and operations. These new systems should enable the campus to be more responsive to the needs of faculty, staff and students by providing enhanced data access and streamlined business processes.


What is a Campus ID and where can I get mine?

Your 9-digit campus ID number uniquely identifies you and replaces the use of your Social Security Number in all personnel documentation. If you are unsure of your employee ID number, please contact your department timekeeper. Become familiar with this number as it is used for things such as; registering for training and logging into the Student Administration system. Back to top


How do I get access to the Student Administration system?

Access to the Student Administration system is available to staff and faculty to support official university business. Faculty members who are assigned to teach at least one class in the current semester automatically receive limited access to the student system through the portal (MyCSULB). Staff and faculty who need additional access, may request administrative access to the student system by reviewing and completing a few forms. For more information as well as access to the required forms, visit this page. Back to top


How do I register for training?

Access the Training Registration website and follow the steps to search and register for a course. Training and system access will only be approved if they are appropriate for you and your position with the university. If you have not filed the appropriate security forms please get the forms and instructions you will need. Back to top


Where are the training rooms located?

The ITS Training Room is located in Brotman Hall, room 180D. You can find this building using the CSULB Campus Maps link. Back to top


What is the web address of the Student Administration system?

Once you've filed the appropriate security documents and have completed training you will be given your User ID and default Password to sign-in to the Student Administration system. The following link will take you to the PeopleSoft Student Administration system sign-in page. It is very important to change your password from the default value initially provided to help maintain system security. Back to top


I've recently changed positions at the university and need new/different access to the system, what do I need to do?

You are required to submit new security documents if you change positions within the university. This helps us understand your new system access needs. From there you can start registering for training sessions to obtain your additional system access. Back to top


I am a campus employee who wasn't assigned a Campus ID but I need access to the Student Administration system, what do I need to do?

All employees who are paid through the State Controller are automatically assigned a Campus ID number. Employees who are paid through the foundation or auxiliaries are not automatically assigned this number. If you do not have a Campus ID number, you are still required to submit the Student Administration security forms. On the System Security Authorization form, you'll need to indicate that you have no Campus ID and which department you work for (i.e. Foundation). When we receive your forms, we may request you to submit specific payroll and/or contract paperwork to verify your position with the university. Upon verification, we will assign you a Campus ID, which will allow you to proceed in the process of registering for training and receiving system security. Back to top


Whom do I contact if I forgot my password?

If you've forgotten your password or if you've been locked out of the system due to too many failed login attempts, contact a trainer or point person from the contact list. They will assist you in resetting your password to a default value. It is very important to change your password once it's been reset to help maintain system security. Back to top


Where can I find up-to-date business process guides?

Many of the guides distributed during training sessions are also posted online. This helps us keep the most recent versions of the business process guides available to you. Due to the content of these guides, we've password protected the site where the documents are housed. You should have been given the user ID and password to access this site in one of your training sessions. If you've misplaced this information, please contact one of your trainers. Back to top