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California State University, Long Beach
CMS: Common Management System

About CMS at California State University Long Beach

Date:May 15, 2001
To:CSULB Campus Community
From: Karl Anatol, Provost and Senior Vice President Academic Affairs
William H. Griffith, Vice President Administration and Finance
Douglas Robinson, Vice President Student Services

On July 2, 2001, our campus will implement the first phase of CMS (Common Management System) when we begin using new human resources and financial software to conduct much of our business.  CMS represents a collaborative approach by all 23 CSU campuses to develop a common application software system which we anticipate will also facilitate more effective and efficient business practices and operations. 

These new systems should enable the campus to be more responsive to the needs of our faculty, staff and students by providing enhanced data access and streamlined business processes. Initially, many of our processes and forms related to human resources and financial management will change.  Some processes that are now being performed on paper will be performed electronically.   It is anticipated that by 2003, many of our student administration processes will also change.

Implementing new application software systems is a significant event that will introduce change into our daily campus tasks, but it also presents great opportunity.  Change can be frustrating in the early stages because we have become comfortable with the way we currently conduct business.  We anticipate that any frustration will be short-lived and will decrease rapidly once new procedures and processes have been learned.  Your patience and understanding in the upcoming weeks and months will help us realize the potential  that CMS offers.  Many activities and support programs have been developed to assist you in the transition to CMS, including training, web sites, and contacts for help.    

CMS is a challenging undertaking that will return important benefits to our campus over time.  Our campus has played a leading role in the consortium of campuses involved in the CMS project over the last few years.  We have been fortunate to have the right spirit of cooperation and support on this campus that is necessary to be successful.  As the Executive sponsors we recognize the importance of your role and want to thank you for your support as we strive to improve our services.

CSULB CMS Project Mangement Structure

Group Scope / Responsibility
  • Resource Planning Process Task Force
  • Executive Sponsor Team
    • Vice Presidents for Academic Affairs
    • Vice President for Administration & Finance
      (executive sponsor)
    • Vice President for Student Services
  • President's Cabinet
  • Policy direction
  • Communications policy
  • Business practice policy
  • Endorsement
Steering Committee
  • Outreach
  • Coordination & integration
  • Involvement
  • Communications
  • Planning
  • Identify, filter, recommend policy
  • Advocate needed changes
  • Plan Budgets
  • Manage Expectations
Project Director: Janet Foster
  • Project coordination & management

Advisory Committees:

  • Implement planning
  • Communication and advice to the Steering Committee
  • Engage diverse campus perspectives
  • Manage functional tasks
  • Identify Issues
  • Suggest solutions
  • Coordinate training
  • Liason with CSU collaborative

Work Teams:

  • Application Design
  • Business Process Reengineering
  • Identify issues & suggest solutions
  • Test / debug
  • End user training
  • Conversion
  • Deployment

Charters