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California State University, Long Beach
Office of University Research
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First Steps

All external proposals must be submitted through Cayuse!

Important Notice: Cayuse works best and most reliably with Firefox and Internet Explorer. Do not use Safari or Google Chrome. For Mac users download Mozilla Firefox and open a fresh browser window to begin.

 

Please review Pre-Award News and Updates for the latest information.

Step 1: Find Your Pre-Award Specialist

Step 2: Find Your Post-Award Specialist (Grants and Contracts Administrator - GCA)

Step 3: Faculty Research Manual: Draft is available through pre-award specialist

Complete Pre Awards Form to upload into Cayuse with Firefox and Internet Explorer. Do not use Safari or Google Chrome. For Mac users download Mozilla Firefox and open a fresh browser window to begin.

 

Step 4: Intent

  1. Fill out and submit Notice of Intent (NOI) form Adobe PDF Document. PI must submit NOI and contact the Pre-Award Specialist via email at least 7 days prior to the submission deadline date.

Step 5: Complete all the Internal Clearance/Routing documents;

  1. Addendum to Proposal Summary and Regulatory Compliance Form Adobe PDF Document
  2. Budget Spreadsheet Microsoft Excel Spreadsheet (Includes Cost/Share Match Microsoft Excel Spreadsheet)
  3. Budget Justification Microsoft Word Document
  4. Summary/Scope of Work/Abstract Microsoft Word Document (brief, one page document)
  5. Sponsor Instructions/Guidelines (Please provide URL or PDF Copy)
  6. AVP for Research Approval Microsoft Word 2007 Document (Usage of 26% off campus F&A rate, any other rate other than our federally negotiated rates, and all Cost Share/Match Proposals)
  7. State/Private Conflict of Economic Interest Form (Original Required)
  8. Federal COI Form (Orginal required)
  9. NIH PHS Form Microsoft Word Document (NIH Submissions only)

Step 6: Sub-Award(s) with a CSULB PI taking the lead (If applicable, if not proceed to Step 4)

  1. Budget Spreadsheet Adobe PDF Document
  2. Budget Justification Microsoft Word Document
  3. Summary/Scope of Work/Abstract Microsoft Word Document
  4. Subrecipient Commitment Form Microsoft Word Document
  5. Co-Investigator Profile & Institutional Information (Upload information in Cayuse)
  6. CSULB Cayuse Personnel Profile Microsoft Word Document
  7. CSULB Cayuse Institutional Profile Microsoft Word Document

Step 7: CAYUSE Proposal (Create & Complete)

Step 8: Contact Pre-Award Specialist for Internal Clearance Review

Step 9: Routing

ORSP will initiate the Routing once all internal documents have been received, reviewed & approved by the Pre-Award Specialist.

Step 10: Completion of Clearance

An email notification will be sent to the PI from ORSP confirming the completion or preliminary completion of the Internal Clearance.