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Creating New PDF Document from Word 2007

The majority of the PDF files on the web are probably created in Microsoft Word. The good news is that it is possible to create accessible PDF files in Microsoft Office, as long as the following requirements are met:

Creating the PDF Document in Microsoft Word 2007

Create or open the document in Office 2007.

Format Word document per the Word tutorial.

Once the Word document is formatted, choose "Adobe "PDF" and "Preferences"

Adobe  tool

On "Settings" tab, check Bookmarks, Links, and Enable Accessibility and Reflow.  Not available in Acrobat 07: Fully Functional and Quick and Simple PDF.

settings  tab

On the "Security" tab, if Permissions are applied, check enable text accessfor screen reader devices for the visually impaired.

security  tab

On "Word" tab, check Convert cross-refences, Convert footnote, and Enable advanced tagging.

Word tab

On "Bookmarks" tab, check Convert Word Headings ... and set indent levels.

bookmarks  tab

Now save your document as an accessible PDF.  You have two options:

Select Create PDF from the Acrobat menu.

 create  pdfI

f If you haven't already saved your Word document, save it now.

save word first

Now save as PDF.

save  adobe pdf

OR

Save as Adobe PDF from the Office button.

drop down

If you have questions or would like assistance, please Contact ITSS.

Information on this page provided with permission by WebAIM.

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