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Creating New PDF Document from Word 2003

The majority of the PDF files on the web are probably created in Microsoft Word. The good news is that it is possible to create accessible PDF files in Microsoft Office, as long as the following requirements are met:

To check conversion settings in Microsoft Word 2003

Open a document in MS Word. Format Word document per the Word tutorial.

 

Once Word document is formatted , choose "Adobe "PDF" and "Preferences"

word 03  pdf

On "Settings" tab, check Bookmarks, Links, and Enable Accessibility and Reflow.  Not available in Acrobat 07: Fully Functional and Quick and Simple PDF.

settings  tab

 

On the "Security" tab, if Permissions are applied, check enable text accessfor screen reader devices for the visually impaired.

security  tab

On "Word" tab, check Convert cross-refences, Convert footnote, and Enable advanced tagging.

Word tab

On "Bookmarks" tab, check Convert Word Headings ... and set indent levels.

bookmarks  tab

Now save your document as an accessible PDF. 

save word  2003

If you have questions or would like assistance, please Contact ITSS.

Information on this page provided with permission by WebAIM.

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