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ePortfolio My Items

The My Items page is where you can create, upload, view, search, and manage your artifacts, reflections, collections, and presentations.

My Items Help Topics

Creating Artifacts

Creating Reflections
Creating Presentations
Creating Collections

Creating Artifacts

An artifact may be a document, graphic, audio file, video file, presentation, or other form of digital media. You may upload files from a personal computer or storage device; import items from a course; link to a website; create an HTML file; fill out a form created by an instructor; or record an audio file directly within ePortfolio.

Upload a file

Upload files from your computer, personal storage device, or BeachBoard locker area that demonstrate your improvement or mastery in a particular area.

  1. Click the Upload button on the My Items page and then click File from computer from the drop-down menu.
  2. Browse for the file you want to add.
  3. Click Upload.
  4. Confirm that you selected the correct file, and click Next.
  5. Give the file a Name and Description.
  6. Add any Tags you want the artifact to have.
  7. Click Add.

Create an HTML file

ePortfolio provides the option to create HTML artifacts using a simple HTML Editor. HTML files may contain formatted text, images, videos, audio files, and links to content in BeachBoard.

  1. Click the New button on the My Items page and then click HTML File from the drop-down menu.
  2. Enter the File name you want the file to be stored as.
  3. Use the HTML Editor to add your content.
  4. Click Next.
  5. Enter the Name you want to display for the file and a Description.
  6. Add any Tags you want the artifact to have.
  7. Click Add.

Web Link

If you want to include an existing website as an artifact in your portfolio, you can reference the address (URL) for the site.

  1. Click the New button on the My Items page and then click Link from the drop-down menu.
  2. Enter the Name you want the URL to be stored as.
  3. Enter the URL (web address).
  4. Enter a Description of the site or its significance.
  5. Add any Tags you want the artifact to have.
  6. Click Add.

Import course content

A great way to track your progress over time is to include your course work in your portfolio.

  1. Click the Upload button on the My Items page and then click Course results from the drop-down menu.
  2. Click the name of the course you want to import results from.
  3. Select the items you want to import, and click Next.
  4. Enter a Name and Description for each item.
  5. Add any Tags you want the artifacts to have.
  6. Click Create.

Fill out a form

Forms are templates created by instructors that you fill out. Forms collect information using a set of question fields.

  1. Click the New button on the My Items page and then click Form Response from the drop-down menu.
  2. Click the name of the form you want to fill out.
  3. Fill out the form.
  4. In the Artifact Details area, provide a Name and Description unique to this form entry.
  5. Add any Tags you want the artifact to have.
  6. Click Create.

Record audio

You can record a small bit of audio directly within ePortfolio, rather than pre-recording audio on your computer and uploading it as a file.

    1. Click the New button on the My Items page and then click Audio Recording from the drop-down menu.
    2. Ensure your microphone is set up correctly and click Record. You can also:
      • Click Flash Settings to make adjustments to your microphone selection and volume.
      • Click Play to listen to your recording.
      • Click Clear to erase your recording.
    3. Click Next.
    4. Give the file a Name and Description.
    5. Add any Tags you want the artifact to have.
    6. Click Add.

Tagging your artifacts

Tags are keywords or descriptive labels that you add to items to help categorize them. For example, you can tag items with course codes, subjects, topics, purpose, or status.

  1. Go to the edit page for an artifact, presentation, or reflection.
  2. Enter the tag in the New Tags field, and click Add Tag.
  3. Click Save.

Notes: Enter multiple tags at once by separating words using spaces or use quotes " to create multi-word tags, e.g., “winter project”.

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Creating Reflections

Use reflections to contemplate on items in your portfolio, set goals, and think critically about your learning.

Add a reflection

  1. Click the New button on the My Items page and then click Reflection from the drop-down menu.
  2. Give your reflection a Title.
  3. Enter your thoughts in the Reflection field.
  4. Add any Tags you want the reflection to have.
  5. Click Save.

Associating reflections with artifacts, collections or presentations

Reflections may be independent portfolio items or associated with artifacts, collections, or presentations. Associating reflections with other items helps others see the relationship between the items and makes it easier to revisit your goals later.

Reflections are only visible to other users if you share them, associate them with an item, or add them to a collection or presentation.

  • When you share a reflection that is associated with an item, users can only view the name of the associated item unless that item is also shared with them.
  • Sharing an item associated with a reflection allows users to view the reflection as part of the item.
  • If you include a reflection in a collection or presentation, it inherits the permissions of that collection or presentation.

    1. Create and save a reflection or edit an existing reflection.
    2. Click the Add button in the Associated Items area that appears.
    3. Select whether you want to associate the reflection with An Artifact, A Collection or A Presentation.
    4. Select the appropriate item from the list of items that appears, and click Add.
    5. Click Save on the Edit Reflection page.

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Creating Presentations

Presentations let you compile portfolio items into a web site/page that showcases your achievements. Presentations provide a polished, professional medium to demonstrate your learning and accomplishments.

Create a new presentation

  1. Click the New button on the My Items page and then click Presentation from the drop-down menu.
  2. Give the presentation a Name and Description.
  3. Add any Tags you want the presentation to have.
  4. Make sure the allow Comments and Assessments check boxes are selected if you plan to share the presentation with others.
  5. Click Save.

Adding items to presentations

Use the Content/Layout tab to add items to your presentations. You may add items on a single page or create multiple pages.

  1. Click the Content/Layout tab on the Edit Presentation page.
  2. Click the Add Component button within the area of the page you want to add an item to.
  3. Select the type of item you want to add.
  4. Select the item you want to add.
  5. Click Add.

Edit the display options for artifacts in a presentation

  1. Open the drop-down menu for the item.
  2. Select Edit Display Options.
  3. Change the Title or Descriptionof the item, if desired. Note: this will only change the title or description within the presentation.
  4. Select whether you want the artifact to display in-place or as a link.
  5. Select whether you want to auto-fit the artifact to the content area it is displayed in, or maintain its original size (if applicable).
  6. Select which reflections associated with the artifact to display in the presentation (if applicable).
  7. Select the appropriate options related to displaying comments and assessments.
    Note: the following file types may be displayed in-place: HTML, AVI, BMP, Flash and Shockwave Flash, GIF, JPG, MP3, PNG, QuickTime, RealAudio, WAV and WMV.

Edit the display options for reflections in a presentation

  1. Open the drop-down menu for the item.
  2. Select Edit Display Options.
  3. Select the appropriate options related to displaying comments and assessments.
  4. Click Save.

Modifying the layout of presentation pages

Use the Content/Layout tab to change where the navigation area appears on presentation pages and the arrangement of content.

Edit Presentation Navigation: Sets where the page naviagation appears. This is a presentation-level setting; you cannot select a different navigation position per presentation page.

Edit Page Layout: Sets the positioning of the content areas. This is a page-level setting; each page in your presentation can have different page layouts.

Item context menus enable you to move items to different content areas, change the order of items within a content area, and delete items from your presentation.

Use the Pages section of Content/Layout tab to add new pages to your presentation and reorder existing pages. If you have a larger presentation, you can hide subpages using those pages' Page Properties.

Setting the presentation banner

A banner appears at the top of every page in a presentation. The presentation title usually appears in the banner, much like a header in a book. You can include additional text in the banner as a description.

Enter a banner title and description on the Banner tab on the Edit Presentation page. Note: the theme of the presentation controls the style of the banner, including the background and fonts used. Use the Theme tab to modify banner styles.

Selecting and modifying a theme

Themes are default style templates that help give your presentations a consistent look and feel.

Choose a theme

  1. Click the Theme tab on the Edit Presentation page.
  2. Click the Select button beside the theme you want to apply to your presentation.

Modify a theme

  1. Click the  Edit styles icon beside your current theme.
  2. Select the element you want to modify in the list of page elements.
  3. Use the options that appear under the Preview window to edit the style.
  4. Repeat for remaining elements.
  5. Click Save.

Copying presentations

On the My Items page, click Copy from a presentation's context menu.

The following information is copied:

  • the presentation’s description, tags, and comments and assessment properties
  • the theme
  • the banner title, description and appearance
  • all pages, page layouts, page content, display options and display orders

The following information is not copied:

    • permissions
    • comments or assessments for the presentation
    • reflections associated with the presentation

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Creating Collections

Collections are groups of artifacts, reflections and presentations. They are like folders, except an item can belong to multiple collections at the same time.

There are multiple ways of adding items to a collection: you may add items manually from the Edit Collection page; you may add multiple items at once using the Add to Collection icon in the action bar on the My Items page; or you may select the Add to Collection option from the drop-down menu for an item. You may also create a list of tags on the Edit Collection page that defines which items to automatically include in a collection based on the tags that are associated with the item.

Create a collection

  1. Click the New button on the My Items page and then click Collection from the drop-down menu.
  2. Give the collection a Name and Description.
  3. Add any Tags you want the collection to have.
  4. Make sure the allow Comments and Assessments check boxes are selected if you plan to share the collection with others.

Add an item to a collection from the Edit Collection page

  1. Click the Add to Collection button.
  2. Select the Artifacts, Presentations or Reflections link.
  3. Select the items you want to add.
  4. Click Add.

Add items to one or more collections from the My Items page

  1. Select the items you want to add to the collection from the My Items listing.
  2. Click the Add to Collection icon at the top of the list.
  3. Select the collections you want to add the items to.
  4. Click Finish.

Add an item to a collection using an item's context menu (drop-down)

  1. Open the context menu (drop-down) for an item.
  2. Click Add to Collection.
  3. Select a collection.
  4. Click Add.

Create a tag list that automatically populates a collection

Tag lists allow you to automatically populate a collection with portfolio items that use specific tags.

Note: All items that use the tags that you specify in the tag list are automatically added to the collection. If you share the collection with other users you automatically share all of the items.

  1. Click the Add to Collection button on the Edit Collection page.
  2. Select Artifacts, Presentations or Reflections based on Tags.
  3. Give your tag list a Name .
  4. Enter the tags you want to be included in the tag list.
  5. Click Save.

If you want to create an OR condition, where items tagged with either "x" or "y" are added to a collection, you can create multiple tag lists. For example, if you want all items tagged with the phrase "Science and Technology" and either "Green Energy" or "Solar Energy" to be added to a collection, you should create two tag lists. The first tag list should contain the phrases "Science and Technology" and "Green Energy", and the second tag list should contain "Science and Technology" and "Solar Energy."

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