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Understanding Attendance Schemes and Statuses

Attendance schemes provide the criteria for marking attendance in a register. Each attendance register uses one attendance scheme, which you assign when creating a new register. The register defines the applicable users and sessions, and the attendance scheme defines the attendance statuses that you can give to users for each session.

For example, a simple attendance scheme defines two possible attendance statuses: present and absent. If you were to apply this scheme to an attendance register, you would have two options for marking attendance for the register’s sessions. Users that attend a session would be marked as present and users that do not attend would be marked as absent.

You can create more complex schemes that define more statuses such as late and authorized absent. This provides flexibility to accommodate a wide range of attendance options.

Organization attendance schemes

Organization attendance schemes are attendance schemes created and managed at the organization level. They are automatically made available to all child org units and can be easily copied and modified to create course schemes.

System Scheme

The System Scheme is a basic organization attendance scheme, which cannot be edited or deleted, consisting of the following attendance statuses:

Symbol Status Full Name Assigned % Order
P Present 100 1
A Absent 0 2

Course attendance schemes

Course attendance schemes are created and managed by child org units. They are only available to the org unit that created the scheme. As such, an attendance scheme created in Org Unit A cannot see or use a course attendance scheme created in Org Unit B and vice versa.

Attendance scheme statuses

Attendance scheme statuses define the criteria for your attendance schemes. Statuses consist of four fields: Symbol, Status Full Name, Assigned %, and Order.

Symbol - An abbreviated name for the status. Improve recognition by using symbols that intuitively reference the corresponding status name (A for absent, P for present, etc).

Status Full Name - The full name of the status. The name should clearly describe the status, for example: Late, Present, and Absent.

Assigned % - An optional weight assigned to each status that contributes to the individuals percent attendance (performance) for the register. This field enables you allocate attendance credit to particular activities and set attendance expectations. If a status’s Assigned % is blank, then any instances of that status are ignored in the user’s overall attendance calculation.

Order - The display order of the statuses.

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