California State University, Long Beach
Constitution of the
DEPARTMENT OF PHYSICS AND ASTRONOMY
- The Constitution and its provisions are subsidiary to University and
College Constitutions and policy
- The name of this body shall be the Faculty of the Department of
Physics and Astronomy, hereinafter referred to as the Faculty. The
Faculty shall be the fundamental body politic, delegating responsibility
and authority as provided in this Constitution.
- Business shall be conducted in Department, Council, and committee
meetings according to Roberts Newly Revised Rules of Order, except
where otherwise specified in this Constitution.
- The Department Chair, the Council, or any five Department members may call
a Department meeting upon one week's written notice. The Department
Chair shall call a Department meeting at least once each semester
- All tenured/probationary (T/TT) Faculty with part-time appointments of
0.5 or greater in the Department have full voting rights. All T/TT
Faculty eligible to vote in a given semester shall hereinafter be
referred to as Eligible Voters.
- All Department powers not specifically delegated to the Chair or to the
Council are reserved to the Faculty of the Department.
- The Faculty may reverse a decision by the Council or by the Chair by a
vote of 2/3 or more of valid votes cast by Eligible Voters, except that
action already taken on the basis of such a decision, and involving
persons or organizations external to the Department, shall not be
reversed; however, similar action subsequent to the Departmental
vote shall be forbidden
- Unless otherwise specified in this Constitution, a majority of valid
votes cast by Eligible Voters present at meetings of the Department,
Council, and Committees are required to pass measures.
THE CHAIR: RESPONSIBILITIES AND POWERS
- Procedures and policies for selecting, reviewing, and recalling the Chair
of the Department shall follow University Policies and procedures.
- The Chair of the Department shall be the Department's chief executive
officer, acting with the advice and consent of the Department Council
described herein. A policy having been decided upon by the Faculty or
by the Council shall be implemented by the Chair.
- No person shall serve as Chair more than two successive three-year
terms or fractions thereof.
- The Chair shall be an ex-officio member of all Departmental committees.
- The Chair of the Department as its chief executive officer shall be
responsible for Departmental organization, and the guidance,
coordination and implementation of Departmental activities and
- Responsibility for the supervision and coordination of individual
Departmental programs may be delegated to committees reporting to
the Department Chair; committee chairmen shall be appointed by the
Department Chair with the consent of the Council, and shall serve at
the pleasure of the Chair.
- No action of a committee reporting to the Department Chair is final
until approved by the Council, unless the Council has previously
- Communications from the Department and from its Chair to administrators
and to other departments of the College, and vice versa, shall be on file
for at least two years for perusal by Department members. RTP and
personnel matters are excepted from this requirement.
- The Council shall be the working legislative body acting in behalf of
- The Physics Department Council shall consist of six persons each filling one
office as listed below. These offices, and persons qualifying for these offices
shall be, respectively,
The requirements of eligibility for the office of Chair are set forth elsewhere.
Only full-time members of the Faculty shall be eligible for the offices listed
above as b. through f. Should no member of the Faculty be qualified for an
office listed above, any full-time, tenured faculty member of the Department
may be elected by the Faculty.
- the Chair of the Department
- The Associate Chair and Secretary of the Council
- a Full Professor
- an Associate Professor
- an Assistant Professor
- a non-tenured faculty member
- The Chair of the Department shall serve as Chair of the Council. The
Associate Chair and Secretary of the Council shall serve as Associate Chair
and Secretary for Faculty meetings.
- The Associate Chair and Secretary of the Council shall be a tenured member
of the Physics Department faculty, shall be selected by the Chair, and
approved by a majority vote of Eligible Voters.”
- Four members of the Council shall constitute a quorum. Measures before the
Council shall be decided by a simple majority vote of members present.
- Each Council member, including the Chair, shall have one vote.
- The Council term shall be from June 1 to May 31 next.
- Agenda and minutes shall be appropriately distributed to the Department.
- Council meetings are open to all Department members.
POWERS DELEGATED TO INDIVIDUAL DEPARTMENT MEMBERS
- No Department member shall have executive power other than that
explicitly delegated by the Chair with the advice and consent of the
Department, or the Council, as the case may be. No action within the
purview of this Constitution otherwise made by a Department member
shall be binding on the Department.
- The election committee shall consist of three members of the
Department chosen by lot at the beginning of the fall semester; they
shall serve until the following fall.
- Should a member of the Election Committee be a candidate for elective
Departmental office, his/her place shall be taken on the Election Committee,
for the duration of that election, by another Department member chosen by
lot by the permanent Election Committee from those Department members
not candidates for any office in that election. In the case of RTP Committee
elections or other elections in which more than 2/3 of the Department
members are automatically candidates by virtue of their positions, the
Election Committee shall stand as originally constituted.
- At least two members of the election committee shall be present and
participate in the counting of ballots; procedures shall guarantee
secrecy of the ballot. If a member of the election committee must be
absent for the counting, a third person, not excluded on the basis of
the immediately preceding paragraph, shall be recruited by the
committee from the Eligible Voters.
- A majority of the Eligible Voters by secret ballot is required to elect candidates
to Council office. Secret ballots shall be returned in signed envelopes.
- The vote on the position of Associate Chair and Secretary of the
Council shall be held in the Spring semester that precedes the term of
office and prior to the other Council elections, with the goal that the
election procedures for the Council can be completed by the end of the
Spring semester. A candidate for the office of Associate Chair and
Secretary of the Council shall be nominated by the person who will be
Department Chair in the following fall semester.
- Nominations of persons to fill the Council offices of Full, Associate, and
Assistant Professor shall be made from the floor at a Department meeting.
These proceedings shall be instituted sufficiently early so that the election
procedure can be completed by the end of the Spring semester.
- Nominations for the Council office of non-tenured faculty shall be made
subsequent to the filling of offices enumerated in paragraph 6 above, and at
such a time that the election procedures can be completed by the end of the
- In the event of mid-year Council vacancies, the Department shall institute
proceedings to fill the vacancy; nomination for the Associate Chair and
Secretary of the Council will be made by the Chair.
RATIFICATION AND AMENDMENTS
- This Constitution shall take force upon ratification by secret ballot by
three-fourths of the full-time faculty within three months of its
submission to the faculty, unless vetoed by the Dean of the College
within one month of faculty ratification.
- Amendments may be initiated by any Faculty member. The Faculty by
majority affirmative vote of Eligible Voters present in a Faculty
meeting shall take the amendment under consideration.
- An amendment which has been under consideration within the
meaning of Paragraph 2A for not less than 30 days, shall be
presented for a second reading to the Faculty. A second majority
vote of Eligible Voters present shall be necessary to submit the
amendment to the Faculty for ratification by mail ballot.
- Not more than two working days after submission, the Election
Committee shall distribute the amendment ballot to the Faculty.
An amendment shall be part of the Constitution if it receives
approval by two-thirds of the Eligible Voters within seven
working days of its distribution, unless vetoed by the Dean of
the College within one month of faculty ratification.
Adopted 12/12/2006 by the Department of Physics and Astronomy