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California State University, Long Beach

Academic Scheduling - Guidelines & Procedures

Scheduling TBA Hours for Class Sections

Although the majority of classes are scheduled with specified days and meeting times, it is sometimes more appropriate to schedule a TBA (To Be Announced) meeting pattern.  TBA meetings indicate required weekly contact hours will be mutually agreed upon between the instructor and enrolled students.

When a class with an instruction mode of Traditional (Face to Face) uses a TBA meeting pattern, these contact hours must be accounted for as part of the meeting pattern.  Supervision courses are the only exception; you do not need to indicate TBA hours for SUP type classes.

See Coding Instruction Mode and Learning Mode for Class Sections for more information on Instruction Mode.

How to Determine TBA Hours Needed

The number of hours a class meets each week is determined by the course's CS Number and its number of units. For example: a 3 unit seminar class, CS Number 04 would meet for 3 hours a week. Please note that TBA hours for the Fall and Spring terms should reflect weekly total contact hours vs. the Summer term which reflects total contact hours for the session. Use the following grid to determine how many hours your TBA meeting pattern needs.

CS Number Component Units Total Contact
Hours per Week
01 thru 06 Lec or Sem 1 1
01 thru 06 Lec or Sem 2 2
01 thru 06 Lec or Sem 3 3
07 thru 14 Act / (excluding Sport or Performance) 1 2
07 thru 14 Act / (excluding Sport or Performance) 2 4
07 thru 14 Act / (excluding Sport or Performance) 3 6
15 and 16 Lab 1 3
15 and 16 Lab 2 6
15 and 16 Lab 3 9
18 thru 21 Act / Sport or Performance 1 3
18 thru 21 Act / Sport or Performance 2 6
18 thru 21 Act / Sport or Performance 3 9

Steps for Adding/Changing TBA Meeting Patterns:

The following steps will walk you through the process of creating a TBA meeting pattern and populating the TBA Hours field.

Scheduling a Single Meeting Pattern

  • Step 1
    Go to the Maintain Schedule of Classes or Schedule New Course component. On the Meetings Tab, enter TBA in the Meeting Pattern (Pat) Field.

    The Meetings Tab, highlighting the Meeting Pattern with TBA in the Pat field.

  • Step 2
    Click on the Meeting APDB Mapping Values field.

    TBA Meeting pattern on the Schedule of Classes page.  The Pattern field is populated with TBA.

  • Step 3
    You will see the TBA Hours field. Enter the number of hours that the class should be meeting weekly.

    The Meeting APDB Mapping Values link located on the Schedule of Classes page.  The TBA Hours field is highlighted.

  • Step 4
    If it is not already populated; enter F (Face to Face) in the Learning Mode field. Click the OK button.

    The Meeting APDB Mapping Values link located on the Schedule of Classes page.  The Learning Mode field is highlighted.

    Note: Do not populate the Space Type field. The Space Type field automatically populates from the Catalog when the section is saved.

Scheduling Multiple Meeting Patterns with In Person and TBA Meeting Pattern

  • Step 1
    When a class meets in person and also has additional TBA hours, go to the Maintain Schedule of Classes or Schedule New Course component. On the Meetings Tab, build the first meeting pattern by populating the Facility ID, Pat, Mtg Start and Mtg End fields.

    The Meetings Tab with the Meeting Pattern populated with days, time, room.

  • Step 2
    Click on the Meeting APDB Mapping Values link.

    Meeting Pattern on the Schedule of Classes page.  Day/Time/Room are populated.

  • Step 3
    Leave the TBA Hours Field blank. If it is not already populated, enter F (Face to Face) in the Learning Mode field. Click the OK button.

    The Meetings Tab with the Meeting Pattern populated with days, time, room.

  • Step 4
    Create a second meeting pattern. Enter TBA in the Meeting Pattern (PAT) field. Click on the Meeting APDB Mapping Values field.

    Meeting Pattern on the Schedule of Classes Page.  Meeting pattern is built as TBA.

  • Step 5
    You will see the TBA Hours field. Enter the number of hours that the class should be meeting weekly. If it is not already populated, enter F (Face to Face) in the Learning Mode field. Click the OK button. Click the OK button.

    The Meeting APDB Mapping Values link located on the Schedule of Classes page.  The TBA Hours field is highlighted.