Using Academics - Enrollment

Introduction

This guide covers the delivered Self-Service functionality for students to use to register into classes, be added onto a waitlist, drop from classes, and swap between classes.

MyCSULB provides an easy way to access, view, and update your registration information over the Internet. Once you have logged into MyCSULB using your Campus ID and password, click on the "Student Center" link under "My Menu".

The Student Center will allow you to:

• Check to see if you have any registration holds
• View your enrollment appointment
• View and print your class schedule
• Update your registration by:
  • Adding Classes
  • Dropping Classes
  • Waitlisting into Classes
  • Swapping between Classes
  • Editing Classes

Searching the Schedule of Classes

You can get up to the minute, detailed information on course offerings by clicking on either:

• The "Search for Classes" link under "My Menu".
• The "Search for Classes" button in the Student Center.

These options allow you to search by subject area, course, day or time, instructor, GE area, courses with available seats and much more!

Class Search Criteria

Course Number Search Options

The drop down menu will allow you to specify the criteria when looking up a Course Number:

• contains: Enter a number to find a class that contains that value in the Course Number (e.g. 2 would yield any class with a 2: 102, 200, 220, 426)
• greater than or equal to: Enter a number to find a Course Number equal to or greater than that number (e.g. 200 would yield 200, 334, 426)
• is exactly: Enter the exact value of the Course Number (e.g. 200). This is the default selection.
• less than or equal to: Enter a number to find a Course Number equal to or less than that number (e.g. 200 would yield 200, 10, 114 )

Open Classes Only

Uncheck this box if you would like to include classes that are already full.

The Additional Search Criteria allows you to search using an expanded list of search options including day, time and instructor information. Based on your search criteria, a list of classes will be returned. You will be shown basic information about the class, including day and time, room, and instructor.

Searching for GE Classes

To search for GE classes being offered in a GE category, you must click on the Additional Search Criteria link.

GE Search Options

• Course Attribute: L_GE
• Course Attribute Value: Enter a GE category (e.g. A3 would yield all courses in the GE category A3: Critical Thinking. Click for a full list of GE values.
• You may further narrow your seach using other fields.

Class Search Results

The search results icons indicate the enrollment status of the class.

• - Seats are available.
• - Class and waitlist are full.
• - Class is full; waitlist is available.

Note: The Waitlist icon will only display during the waitlist period. Once the Last Day to Waitlist has passed for the term, the class will display a status of Closed.

You can click on the section link for more detailed information on the class.

The search results will initially display the first three sections of the course. Click on the "View All Sections" link to display all sections offered.

View Enrollment Appointment

Your Enrollment Appointment(s) will determine when you can begin your registration activities for each term. You may click on the "Enrollment Appointment(s)" link to view more information on enrollment dates and deadlines.

Entering Freshmen and Transfer students must attend a SOAR session to register for classes. Click on the "SOAR Sign-Up" under MyMenu to select a SOAR date or see your current SOAR confirmation.

Adding a Class

Through the 'Add a Class' link in the Student Center, you can view your current classes for the term, add a class, and place yourself on a waitlist.

To begin registering in classes, click on "Add a Class".

You can add a class to your schedule by:

• Searching for a class in the Schedule of Classes
• Entering the Class Number

You will see your current schedule or a comment indicating that you are not enrolled in classes for the term.

Icons indicate your enrollment status of the class.

• - You are officially enrolled in the class.
• - You have dropped the class from your schedule.
• - You are waitlisted for the class.

Note: You may need to change the term by clicking on the "Change Term" button.

Then, click on the radio button for the corresponding term and click the "Continue" button.

Search for Classes When Enrolling

You can search for classes by clicking on the "Search" button next to the 'Search for Class' drop down menu. The basic search allows you to search using general class information. If you receive a "no matching values found" message, make your search less specific.

For additional assistance, see the Searching the Schedule of Classes section of this guide.

Note: When searching for classes when enrolling, you can click on the "Select Class" button on the Class Search Results page to add the class to your Enrollment Shopping Cart.

Class Enrollment Options

• Multiple Component Courses: For classes that require a related component (e.g. lab, activity, etc.), you must specify the related class section.

  

  Click on the radio button in the left column to select the class.

• Units: For classes with variable units, you may specify the number of units being taken.

  

Continue selecting classes until you have entered all the classes in which you would like to register, and then click on the "Proceed to Step 2 of 3" button.

Note: If attempting to add a course in which you a) currently have an incomplete grade; b) received a grade of C, B, A or CR; c) already repeated a course once at CSULB; or d) reached the repeat limit you will be prevented from enrolling and will receive an error message. You will need to remove the course from your enrollment request in order to add other courses and complete your registration.

Confirm the classes you wish to add and click the "Finish Enrolling" button.

Icons indicate the enrollment status of the class.

• - Seats are available.
• - Class and waitlist are full.
• - Class is full; waitlist is available.

Note: The Waitlist icon will only display during the waitlist period. Once the Last Day to Waitlist has passed for the term, the class will display a status of Closed.

Effective Fall 2009, students are subject to limits of course repetitions allowed during their entire CSULB undergraduate career.   If a student attempts to enroll in a class that goes beyond these limits, one of the following error messages will appear.

• Undergraduate students may repeat courses only if they earned grades lower than a C.  The following message will appear if you are attempting to enroll in a class in which you have received a grade of C or higher.

  

• Undergraduate students may repeat an individual course no more than two times.  The following message will appear if you are attempting to enroll in a class that you have already taken twice.

  

• Post-baccalaureate and undergraduate students may not re-enroll in a course for which they have received a grade of “I” (Incomplete) until that “I” has been converted to a grade other than “I” (e.g ., A-F, CR/NC).  The following message will appear if you are attempting to enroll in a class in which you have received an “Incomplete” and it has not yet been resolved.

  

Enrollment Results

The system will display the status of each enrollment request. Be sure to review the errors and/or messages.

Possible Messages

• The class is currently full. You may place yourself on the waitlist (see below for more information about waitlisting).

• There is a time conflict between this class and one you are already enrolled in for this term.

• A Requirement Designation (GE Indicator) was assigned; these are used to help the degree audit process and require no action on your part.

• You have not met the Pre-requisites or Co-requisites for this class. Refer to the University Catalog or contact the Department for more information

Enrolling into a Waitlist

Waitlisted classes will count towards your maximum number of units allowed for registration, but you will only be charged for fees based on your number of units "enrolled". Additional charges, if any, will be assessed if you are successfully enrolled from the waitlist.

Note: To see classes that are currently full, uncheck the "Open Classes Only" checkbox. Then you will see all classes offered for a course and can choose to waitlist in ones that are currently full.

To place yourself on the waitlist of a class, check the "Wait list if class is full" checkbox and then click the "Next" button. If there is no space available in the class, you will be placed on the waitlist unless the waitlist is already full.

If you were placed on a waitlist, a message will be returned indicating your position on the list.

Note: Be sure to update your email address in the Personal Information section. Communications regarding changes to your registration will be emailed to your "Preferred" email address.

Dropping a Class

Whether you are on the waitlist or enrolled in a class, you can drop the class by checking the box next to the class you wish to drop. After Self-Service registration has ended, drops must be submitted in-person with the appropriate approvals.

Once you have selected the class(es) you wish to drop, click the "Drop Selected Classes" button.

Confirm the class(es) you wish to drop and click the "Finish Dropping" button.

The View Results page will indicate if the change has been made, and show any errors or messages.

Swapping Classes

Swapping a class is used to switch between two different classes; these may be the same course (section change) or different courses.

If you are not added into the class you are swapping to, you will not be dropped from the class you are swapping from.

Specify the class you want to swap into by Searching for a Class or Entering the Class Number.

Once you have selected the classes you wish to swap, click the "Finish Swapping" button.

The View Results page will indicate if the change has been made, and show any errors or messages.

Edit a Class

Editing a class is used to change the number of units for variable unit classes. If all of your classes are set at fixed units, you will receive a message indicating "None of your classes may be updated at this time."

Specify the class you want to edit and click on the "Proceed to Step 2 of 3" button.

Select the number of units you wish to take the class and click on the "Next" button.

Confirm the class(es) you wish to edit and click the "Finish Editing" button.

The View Results page will indicate if the change has been made, and show any errors or messages.

Viewing your Schedule and Enrollment Status

Once you are enrolled in classes or have made changes to your class schedule, you can view your current schedule and status. When you are on a waitlist, you will see a status of "Waiting" and your position on the waitlist. You can also see the day and time, room, date, and instructor information for all your requested classes. The links on the bottom of My Class Schedule will allow you to Add, Drop, Swap, or Edit Classes.

To see the Add / Drop / Withdrawal Deadlines for a class use the button.

You can see a graphical schedule by clicking on the radio button next to "Weekly Calendar View" on the My Class Schedule page.

Confirm your Schedule and Pay Fees

Always recheck your schedule after processing enrollment requests! Also, remember that you must pay your fees by the established deadlines to confirm your enrollment requests. Failure to do so will result in the cancellation of your classes.

Using Academics - Withdrawals/Repeats Summary

Effective Fall 2009, all undergraduate students are subject to limits of Course Withdrawals and Course Repetitions allowed over the entire CSULB undergraduate career. The following Withdrawals/Repeats Summaries allow students to monitor the allowable withdrawal and repeat limits.

You may view your withdrawal and repeats summary on the ‘Student Center’ page by selecting Withdrawals/Repeats from the options under ‘other academic dropdown list.

Select Withdrawals/Repeats from the drop-down menu and click on the button next to the field. This will take you to the Withdrawals/Repeats Summary page.

Viewing the Withdrawal Summary:

The summary default is the Withdrawals tab

The Withdrawal Summary consists of:

• Overall Unit Limit displays the maximum Undergraduate Withdrawal Unit Limit allowed during the entire CSULB career.
• Units Used displays total units for courses assigned W grades to date.
• Units Available displays the remaining number of units that are still available for Course Withdrawal.
• The Withdrawal Courses section lists all courses for which W grades have been received since Fall 2009.

For information on the requirements, see Dropping and Withdrawing from Classes.

Viewing the Repeats Summary:

Click the Repeats tab to view the Repeat Summary

The top Repeat Summary consists of:

• Grades Forgiven (the grade in the initial attempt is not included in the GPA) displays total unit limit, units used, as well as units still available for grade forgiveness.
• Grades Averaged (the grades in all attempts are averaged into the GPA) displays total unit limit available, units used, as well as units still available for grade averaged.
• Repeats from Enrollment displays currently enrolled courses that may be subject to the repeat rules.

For detailed course information for each of the three categories of repeats, see the corresponding tables above. To view additional courses within the tables above, select View All.

For information on the requirements, see Repeating Courses.