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California State University, Long Beach
Department of Criminal Justice

Withdrawing from and/or Repeating Criminal Justice Courses

Student Responsibility to Withdraw

CSULB allows faculty members to drop students who fail to attend class at the start of a semester. However, students should not presume that they will be dropped by the professor. It is the student's responsibility to officially withdraw from the class in a timely manner. Failure to withdraw may result in the professor awarding an "F" or an "WU" at the end of the semester, either of of which will count as a 0.0 in your cumulative GPA. To avoid such a consequence, students who have registered for a class, but never attended, should verify with Enrollment Services whether or not they are officially enrolled.

Rules for Course Withdrawals

  1. Withdrawals During the 1st and 2nd Weeks of a Semester – Students may withdraw during this period and the course will not appear on their permanent transcripts. To do this a student must file a Complete Withdrawal Application to drop all classes, or, alternatively, a Change of Program Form to drop a specific class or classes. Fees are not refundable after the second week of classes.

  2. Withdrawal Between the 3rd and 12th Weeks of a Semester – Withdrawals during this period semester are permissible only for "serious and compelling reasons."

    • The definition of "serious and compelling reasons" as applied by faculty and administrators becomes more narrow as the semester progresses.

    • Please be advised that doing poorly in a class does not constitute a serious or compelling reason. The "W" is not intended to be used as a mechanism to escape being awarded the grade that a student has been earning. Thus, the Director of the School of Criminology, Criminal Justice, and Emergency Management will generally not authorize a withdrawal from a criminal justice course unless the student seeking to withdraw (a) has been regularly attending classes; (b) has been performing at the level of a "C" or higher in the course; and (c) has a serious and compelling reason for seeking withdrawal.

    • The procedures for withdrawal during this period are the same as in item 1, except that you will need both the signature of the course instructor whose course you are seeking to drop and the signature of the Director of the School of Criminology, Criminal Justice, and Emergency Management on this form. Please note that the School Director may apply more stringent criteria than your instructor for assessing whether your reasons for seeking to withdraw are "serious and compelling."

    • Your request to withdraw must state the serious and compelling reasons for the withdrawal on the withdrawal form.
  3. Withdrawal During the Final 3 Weeks of a Semester – Withdrawals after the 12th week of instruction are not granted absent the most serious and compelling of reasons, such as the documented death of an immediate (not extended) family member; a documented, serious medical condition that requires withdrawal from all courses; a call from reserve to active military service; etc.  The procedures for withdrawal during this period are the same as in item 2, but also require the approval and signature of the Dean or Associate Dean of the College of Heath and Human Services on this form. Moreover, the Office of the Provost will review all such requests before they are formally approved.

Getting the Signature of the School Director to Authorize a Withdrawal

As explained above, you will need to obtain the signature of both your course instructor and the School Director to withdrawal from a course after the unrestricted withdrawal deadline has past. To do so:

  1. Make an appointment to see the School Director; and

  2. Bring documentation with you to your appointment with the Director evidencing your serious and compelling reason for needing to withdraw from a criminal justice course.

Limitations on the Number of Withdrawals

Starting in the Fall 2009 semester, pursuant Executive Order # 1037 from the CSU Chancellor's Office, undergraduates may withdraw from a career-maximum of 18 units. Medical withdrawals ("WE") do not count towards this 18 unit limit.

Limitations on the Repetition of Courses

Starting in the Fall 2009 semester, pursuant Executive Order # 1037 from the CSU Chancellor's Office, undergraduate students:

  • may repeat courses only if they earned a D, F, WU, WE, or NC

  • may attempt an individual courses no more than twice without special permission

  • must earn an A, B, or C on the second attempt in order to have the grade substituted in place of the grade earned the first time the student took the course

  • may not repeat a course for grade forgiveness (formerly "repeat/delete") if the original grade was the result of academic dishonesty

  • may repeat a maximum of 28 units total:

    • up to 16 units of coursework may be completed for grade forgiveness (formerly "repeat/delete")

    • an additional 12 units may be completed for grades averaged; however, all grades will count toward the cumulative GPA

    • once a student hits the 28 unit limit, he or she will not be allowed to repeat any additional courses without an approved academic appeal